The last official deadline for the Cash Register Security Ordinance expires on 31.03.2021 – and the changes may also affect your JTL-Wawi. Have you already taken all the necessary precautions to meet the requirements of the legislator? We have summarized the most important to-do’s for you.
We would like to expressly point out that our information does not constitute legal or tax advice, nor can it replace such advice. If you have any further questions, please contact your lawyer or tax advisor.
TSE implementation by 31.03.2021 at the latest
In previous blog posts, we have already explained in detail how JTL-POS can be used to implement the legal requirements of the German Cash Register Security Ordinance (KassenSichV 2020 for short).
Anyone who has read these carefully knows that the majority of the requirements of the KassenSichV already had to be implemented by 01.01.2020 – with one exception: namely the implementation of a technical security device (TSE for short).
As the certification processes at the Federal Office for Information Security (BSI) were very extensive and it would not have been possible to equip the approximately 2.1 million cash registers in Germany with TSEs by 01.01.2020, the federal and state financial administrations agreed on a non-objection regulation until 30.09.2020. This was even extended until 31.03.2021 due to coronavirus in many States.
And even if this deadline initially sounded long, the deadline is now getting closer and closer:
All electronic recording systems must be equipped with a TSE by 31.03.2021 at the latest.
ERP systems as electronic recording systems
One point that is often forgotten in the context of the KassenSichV concerns the interpretation of an ERP or ERP system as an “electronic recording system”. This means that you may still have to equip your JTL-Wawi with a TSE or link it to JTL-POS by 31.03.2021:
No. 2.1.4 of the Application Decree to the Fiscal Code (AEAO) states:
“An electronic recording system is the hardware and software used for electronic data processing that creates electronic records to document business transactions and thus basic records.”
And also in accordance with AEAO 1.2:
“Electronic recording systems have a cash register function if they can be used to record and process at least partially cash payment transactions. This also applies to comparable electronic forms of payment used on site (electronic money such as cash cards, virtual accounts or bonus point systems from third-party providers) as well as vouchers, credit cards, receipts and the like accepted in lieu of cash. It is not necessary to store the managed cash (e.g. cash drawer).”
Does my JTL-Wawi need a TSE?
As soon as you record and process cash payment transactions or card payments with JTL-Wawi, this falls under the requirements of § 146a AEAO in conjunction with the KassenSichV.
A typical example of such use would be the option of “pick-up on site” at your warehouse, where your customers pay in cash or by card.
In this case, it is also necessary to use JTL-Wawi in combination with a compatible electronic cash register such as JTL-POS, which has a TSE. Using the “JTL-POS ERPConnected” operating mode, you can connect our POS system to your ERP system in just a few steps and then use both components in accordance with the requirements of the AEAO and KassenSichV.
Why you should take action now!
Have you already connected your JTL-Wawi to JTL-POS and equipped your cash register with a TSE? If not, you should do this as soon as possible! Violations of the KassenSichV can lead to the rejection of your entire accounting – which means tax estimates and thus usually significant additional taxes – and can even result in fines of up to EUR 25,000.
If you are unsure about this topic, we recommend that you contact your tax authority or tax advisor for more information.
Buy TSE components for JTL-POS
To give you the best possible support during implementation, we offer various TSE extensions in our JTL-Store. These range from retrofitting via external hardware components in the form of a receipt printer with integrated TSE, an upgrade kit for existing printers and a USB or microSD version through to the internet-based cloud TSE from Deutsche Fiskal.
Regardless of which option you choose, it is important that you take the necessary steps quickly. Although our TSE extensions are components that have been tested in conjunction with JTL-POS, you should also allow a little time for the setup. All the necessary steps are documented in detail in our JTL-Guide:
Conclusion: You have to do this by 31.03.2021
You still have a few days left to fully implement the requirements of the KassenSichV by the deadline of March 31, 2021. The following to-do’s must now be completed:
